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UK GDPR & Data Protection Act Compliant

Privacy Policy

Your privacy is highly important to us. This policy outlines how RnD Accountants collects, manages, stores, and protects your personal data in strict alignment with regulatory requirements.

Last Updated: May 26, 2026

1. Introduction & Data Controller

RnD Accountants Ltd (“we”, “our”, or “us”) is committed to protecting and respecting your privacy. For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we act as the Data Controller. Our registered office is located at 210 Willow Road, Enfield, London, EN1 3AT.

This policy outlines how personal data collected from you, or that you provide to us through this website and our advisory platforms, is securely processed.

2. Information We May Collect From You

We collect and process the following categories of personal information to provide compliant accounting services and manage our business relationships:

  • Identity Information: Full name, company names, job titles, and CIMA/RICS credentials.
  • Contact Details: Business email addresses, telephone numbers, and corporate registered office details.
  • Service Scope Information: Property portfolio specifications, building profile statistics, and corporate tax inquiry scopes submitted through our forms.
  • Technical Usage Data: Anonymized server logs, browser type settings, screen dimension metrics, and duration logs.

3. Legal Basis & Purposes of Processing

Under the UK GDPR, we only process your personal data using the following legal bases:

Perform Contractual Obligations

To onboarding managing agents, handle bank reconciliations, compute service charge reserves, and submit statutory returns.

Legitimate Interests

To answer business scopes, verify practicing identity details, prevent fraud, and run system security monitoring.

4. Retention of Your Information

We securely store your information and only retain it for as long as necessary to fulfill the legal, regulatory, and reporting compliance obligations binding our management accountants.

By default, HMRC practicing codes require us to maintain tax, accounting, and engagement file records for a minimum period of six (6) years following the termination of our services or fiscal year filing.

5. Your Legal Rights

You possess several rights under UK GDPR legislation in relation to your personal data:

✓Right to access a copy of the personal information we hold.
✓Right to request correction of inaccurate records.
✓Right to ask for erasure (the “right to be forgotten”) under specific legal conditions.
✓Right to withdraw your consent for contact and storage processing at any time.

6. Contact Our Compliance Team

If you have any questions about this Privacy Policy, or if you would like to exercise any of your statutory legal rights, please contact our data team directly at info@rnd-accountants.co.uk.